Dec 25, 2025 10 min read
How to Build a Prompt Library in 2026: From Zero to Organized
Build a prompt library that scales. Complete guide to organizing, templating, and maintaining your AI prompts. Includes templates and 30-day plan.
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The #1 Prompt Manager for AI Teams
Stop Losing Your Best AI Prompts.
Organize, Version, and Share In One Place.
ManagePrompts is the prompt management platform built for creators, teams, and agencies. Organize prompts for ChatGPT, Claude, Midjourney, and more. Track every version. Collaborate without chaos.
Get Started Free
Coming to Mac & Windows
Trusted by 1,000+ creators and teams worldwide
Features
The Complete
Prompt Management Platform
Everything you need to organize your AI prompt library, track versions, and collaborate with your team whether you're a solo creator or running an agency.
Organize Your Prompt Library Instantly
No more digging through Google Docs or scattered Notion pages. Organize prompts by folders, categories, and tags. Find any prompt in seconds.
Folders
Personal
Work
Archive
Categories
ChatGPT12
Claude8
Midjourney5
Perplexity4
Google3Other2
Tags
Content1Marketing3SEO2Social1Learning1
Smart Prompt Templates
Create templates with dynamic variables.
- Template Variables {{name}}Define fields once, reuse everywhere.
- Fill-and-CopyFill variables and copy without editing core text.
- Token CounterReal-time estimated usage.
- JSON Format SupportSave prompts as structured JSON files.
One Library for Every AI Model
Organize prompts for ChatGPT, Claude, Midjourney, and more.
ChatGPTClaudeMidjourneyGeminiStable Diffusion
Export to PDF, Word, JSON, MD
Team Libraries & Client Workspaces
Keep your team aligned with shared prompt libraries. Agencies can create separate workspaces for each client.
Get Started- Client WorkspacesKeep prompts separate
- Team CollaborationComments & Feedback
- Role ManagementOwner, Editor, Viewer
Prompt Version Control That Works
Never lose a winning prompt again. Every edit is automatically tracked. Compare versions side-by-side. Rollback with one click.
PC
V4
Just now
Refined system instructions
Active
SC
V3
2h ago
Updated variable naming
Restore
MW
V2
Yesterday
Initial prompt structure
Restore
End the Google Docs prompt chaos.
Stop hunting for lost prompts in Notion. Centralize your team's intelligence in the AI Age.
No more document sprawl
One-click team access
Prompt Workflows for n8n & Make
Connect prompts into powerful chains. Perfect for tracking multi-step AI automations in n8n, Make.com, or Zapier.
Persona Builder
Topic Research
Final Post Gen
Share Prompts with Anyone
Generate a public link to any prompt. Share with clients, teammates, or your social media audience.
- Build authority on Social Media
- Sync work with clients instantly
- No login required for viewers
manageprompts.com/share/ey8t...
Copy
U1
U2
+42
Version Control
Stop Losing Your
Best Prompts
Every keystroke is automatically tracked. Compare any two versions side-by-side to see exactly what changed. Rollback to any previous version with a single click no more "I swear it worked yesterday."
- Automatic versioning on every save
- Side-by-side diff viewer
- One-click rollback to any version
- Full change history with timestamps
v2.4.12 mins ago
Added step-by-step reasoning system
v2.4.01 hour ago
Refined persona definition
v2.3.0Yesterday
Initial prompt structure created
Learning & Tutorial
Variables (4)
Explain {{topic}} to someone with {{experience_level}} level experience.
Use:
• Simple analogies
• Real-world examples
• Step-by-step {{breakdown}}
Visual descriptions where {{helpful}}.
Start with fundamentals and build up to more complex concepts...
Smart Variables
Dynamic Prompt Templates
with Variables
Stop rewriting the same prompt. Define variables like {{topic}} or {{client_name}} once, then fill them out in seconds for every new task.
1
Create structured forms from your prompts
Variables automatically generate a clean input form.
2
Set default values & descriptions
Guide your team on what to input.
3
Bulk generation compatible
Run one prompt across a CSV of variables via API.
Workspaces
Separate Prompt Libraries
for Every Client
Agencies and large teams need boundaries. Create dedicated workspaces for each client or project. Ensure that Prompt A never leaks into Project B.
- Team Plan includes 3 workspaces
- Agency Plan includes 10 workspaces
- Strict data isolation between spaces
- Custom permissions per workspace
W
Workspace 1Workspaces
Workspace 1
Client Project A
Agency Structure
Create Workspace
Share Links
i
Live Version. Links always show the latest changes.
Active Share Links (1)Active
manageprompts.com/s/K-niVq..
Share to:
Learning & Tutorial
Explain Quantum Computing to someone with High School level experience.
Use simple analogies
Real-world examples
Sharing
Share AI Prompts Securely
From Team to Client
Share prompts with teammates, clients, or your social audience. They get a clean, branded view. You get analytics and version control.
- One-click public link generation
- Always serves the latest approved version
- Viewer analytics and engagement stats
- Revoke access instantly
The Blog
Latest from our Prompt Log
Dec 25, 2025 9 min read
The Ultimate Guide to Prompt Version Control
Never lose a winning prompt again. Learn how to track changes, compare versions, and rollback instantly. Complete guide to AI prompt version control.
Read Article
Dec 25, 2025 8 min read
How to Organize AI Prompts for Your Team: The Complete 2026 Guide
Learn how to build a team prompt library that actually works. Stop losing prompts in Google Docs. Organize, version, and share your AI prompts effectively.
Read Article
Testimonials
Loved by teams worldwide
“ManagePrompts replaced our messy Google Docs setup overnight. The version control alone has saved us 5+ hours a week debugging prompts.”
SC
Sarah Chen
Head of AI, TechCorp
“We manage prompts for 12 different clients. The workspace separation and export features are exactly what our agency needed.”
MW
Marcus Williams
VP Engineering, ScaleAI
“I share prompts with my 10K Twitter audience weekly. The public sharing feature with automatic updates is brilliant.”
ER
Elena Rodriguez
AI Consultant, Independent
FAQ
Frequently Asked Questions
A prompt manager is software that helps you organize, version, and share your AI prompts. Instead of storing prompts in scattered Google Docs or Notion pages, a prompt manager gives you a dedicated library with search, folders, version history, and team collaboration.
ManagePrompts works with any AI tool ChatGPT, Claude, Midjourney, Gemini, Stable Diffusion, DALL-E, Perplexity, and more. You can organize prompts by model using categories.
Yes! Team and Agency plans include shared prompt libraries, comments, and role-based permissions. You can also generate public links to share prompts with clients or your audience.
Notion is a general-purpose tool. ManagePrompts is purpose-built for prompts with version control, variables, token counting, AI model categories, and workflow integration that Notion lacks.
Yes. ManagePrompts includes a workflow builder that lets you chain prompts together and track automations built in n8n, Make.com, or Zapier.
Yes! The free plan includes 15 prompts, 1 workspace, folders, tags, and export. No credit card required.
Pricing
Pricing for Every Team Size
No hidden fees. No per-prompt limits on paid plans. Choose the plan that fits your workflow.
Free
For individuals getting started
$0/month
- 15 prompts
- 1 workspace
- Folder organization
- Access to templates
- Basic tags & categories
- Local export (JSON)
- Community support
Most popular
Pro
For power users and freelancers
$12/month
- Unlimited prompts
- 1 workspace
- Workflow builder
- Variable system
- Version history
- Prompt export (PDF, Word, MD)
- Priority email support
Team
For small teams (up to 5 members)
$39/month
- Everything in Pro
- 5 members per workspace
- 3 workspaces
- Team prompt libraries
- Team prompt chat
- Global export (JSON/TS)
Agency
For agencies (up to 10 members)
$79/month
- Everything in Team
- 10 members per workspace
- 10 workspaces
- Priority support
- Custom integrations
Ready to End the
Prompt Chaos?
Join thousands of creators, teams, and agencies who use ManagePrompts to organize their AI prompt libraries.
No credit card required • Free forever tier • Setup in 2 minutes